Campus Practices and Measures

Does BİLGİ have a rule regarding the vaccination of its students, academics, and staff?

AAll our students and staff are expected to get COVID-19 vaccine in order to provide a safe educational environment against the pandemic. Vaccination is the most effective method in the fight against COVID-19 pandemic to minimize the risks of contracting the disease, being severely ill, and transmitting the illness and to prevent the emergence of new virus types. People who are unvaccinated have to present a negative PCR test result in entering the campuses.

How will the vaccination status or PCR test results of the students and staff be monitored while entering the campuses?

The vaccination status and PCR test results of our students and staff will be followed through HES code information. HES code information will be integrated to university cards and the information will be automatically controlled by reading the card to the turnstile system. You need to complete your HES Code Recognition procedure over http://hes.bilgi.edu.tr so that your HES code information can be matched with your university card. Your HES code should be indefinite and the vaccination and PCR Test status properties should be activated and made visible.

How will the entrance of students or staff who are COVID-19 patients to the campuses be monitored?

The HES code information of students or staff is integrated to their university cards. In case a person is COVID-19 patient, his/her university card will be deactivated. This practice is carried out in accordance with the rules laid down by the Ministry of Health.

How could I receive my HES code?

You can receive your HES code,

  • through Hayat Eve Sığar (HES) application
  • by writing HES, your identity card number, the last four digits of your identity card’s serial number, and the number of days ensuring that there is a single space between them all and sending it to 2023 as SMS,
  • by clicking here through e-state.

What is the validity of the PCR test that I present to the University?

PCR test results are valid for 48 hours and at the end of this duration the test must be taken again.

What measures should I pay attention to on the campus to protect myself against COVID-19?

  • While coming to the campuses or on our campuses, make sure your mask covers your mouth and nose. When your mask becomes moist, you need to change it. So, you should have an extra mask with you.
  • The capacity of the classrooms, laboratories, and studios has been arranged so as to control the transmission of the disease. When one has to teach a class with small groups, the information that the professor of the class provides should be taken into consideration.
  • The distance between you and other people should be at least 1 meter provided that no one is talking. In settings where people are talking, the distance should be at least 2 meters.
  • As required by the measures taken against the pandemic, courses should not be scheduled as block course. The classrooms, laboratories, and studios should be aired between the classes. The rules applying to maintaining physical distance should be adopted in the garden as well.
  • Since COVID-19 might have spread to the environment, one should pay attention to his/her personal hygiene. The hands should be washed with soap or hand sanitizers should be used.
  • It is known that smoking increases the severity of illnesses including COVID-19 and the virus is transmitted to the environment while exhaling the cigarette smoke. For this reason, smokers should smoke in the places that are reserved for this purpose and there should a minimum of two meters between two people.
  • In case someone that you live in the same household tests positive for COVID-19, you should inform the physician/nurse on the campus and not come to the campus for at least two days. If the PCR test that is taken two days later is negative, you can come to the campus.
  • When you have complaints such as fever, coughing, and exhaustion on the campus, you should go to the University physician without delay and act in compliance with the physician’s recommendations.
  • You should also follow the other announced measures for the controlling of the pandemic.

When a positive COVID-19 case is detected on the campus, what will be done?

In case someone has tested positive for COVID-19 on the campus, the environments that the positive case has contacted will be closed for disinfection and they will not be opened for use until this procedure is completed. The condition of this person will also be followed by our University’s medical team. For the people who have been in close contact with the infected person, quarantine measures will be taken. If the person who has been in close contact with the infected person does not live in the same household or dorm room with him/her, s/he can return to the campus depending on the result of PCR test.

Will our University carry out contact tracing for COVID-19 patients?

Contact tracing will be carried out for all our students and staff whose conditions are known by our infirmary.

What are the measures that are taken in classrooms against COVID-19?

  • In courses that are planned to take place face-to-face, both the students and faculty members are required to wear a mask. In addition to maintaining physical distance, this is the most important measure to be taken for the protection of both your and other people’s health.
  • The capacity of the classrooms, laboratories, and studios has been reduced in half and arranged in accordance with monitoring of the pandemic. The seating arrangement in the classrooms entails a minimum of 1 meter between the seats. When one has to teach a class with small groups, the information that the professor of the class provides should be taken into consideration.
  • As required by the measures taken against the pandemic, the courses that are planned to be taught face-to-face should not be scheduled as block courses. The classrooms, laboratories, and studios should be aired in between classes and social distance should be maintained on campuses.
  • All the shared living areas on our campuses where our classrooms, laboratories, and studios are located are regularly disinfected in order to ensure hygienic circumstances.

Is it possible to attend classes with distance education tools due to my chronic illness?

The classes will be taught in accordance with the method specified in your curriculum. The demands of the students studying at programs which are practice-based to not to attend the applied part of their classes and to take a leave of absence depending on the course of the pandemic can be assessed. Regarding the theoretical courses, it is possible to follow these courses with distance education tools as long as one’s health status is documented to the professor of the course.

In case I contract COVID-19 or have been in contact with an infected person, will it be possible for me to follow the courses online for the duration of time that I will be away from the campus?

Our preparations for an infrastructure through which our students who test positive for COVID-19 or who have been in contact with someone infected and will not be able to come to our campuses can join our lessons online are completed. These classes will still be taught face-to-face in their planned hours and the students who cannot come to the class will be able to attend these classes live through Zoom.

Are there any new rules that the visitors need to follow while entering the campus?

Our visitors also need to present their vaccination cards or their negative PCR test results from 48 hours ago at most. The new rules that are specified for visitors will be published on our website.

Is it required to wear a mask on campus?

In indoor settings, everyone is required to wear a mask. In open spaces, people are encouraged to wear a mask where a physical distance of 2 meters cannot be maintained.

How will the meetings and events be organized?

According to the 'Guide for Implementations for Educational Processes-2021 prepared by the Council of Higher Education (CoHE), the meetings and events can be held face-to-face or online by taking the required COVID-19 measures.

In line with the ‘Notice for PCR Test Requirement for Certain Activities’ published by the Ministry of Interior, people are required to present their vaccination cards or a negative PCR test, which was taken 48 hours ago at most, in order to attend face-to-face events that are open to people’s participation as of September 6, 2021.

Which precautions are taken in shuttles and services?

Wearing a mask is required in shuttles and services of our University. The air conditioner is not turned on in vehicles to minimize the risk of infection and ventilation through windows is preferred. The floors, hand holders, seat corners, headrests, and backrests are regularly cleaned and disinfected. Wearing a double mask in the vehicle is recommended.

Are there any measures taken for riding the elevators?

The elevators will work at one third of their capacity.

What are the measures that are taken at restrooms?

Restrooms are regularly disinfected so as to provide a hygienic environment. There are disinfectant dispensers in front of the restrooms.

From which sources can I read the practices for campus environment?

  • For more detailed information regarding the COVID-19 measures and practices at our University, you can examine our COVID-19 website.
  • For the Council of Higher Education’s (CoHE) Guide for Implementations for Educational Processes-2021, please click.
  • For the Council of Higher Education’s (CoHE) Guide for Implementations for Campus Environments-2021, please click.