Student Affairs for Undergraduate Programs

Student Affairs for Undergraduate Programs

The academic year is made up of two semesters in which a student receives an education.

The academic calendar is a guide for students to do their own time management during the course of an academic year. The Academic Board creates a calendar for every academic year and the calendar is then published on the University web site. Besides indicating the dates for registration and exams, the academic calendar also contains important deadlines. It is of critical importance that students strictly adhere to the calendar for course registration and similar matters as not doing so may lead to the loss of certain privileges.

There is a Student Affairs Office on all of our campuses.

The addresses and contact information are as given below:

Dolapdere Campus
Hacıahmet Mahallesi
Pir Hüsamettin Sokak No:20
34440 Beyoğlu İstanbul /+ 90 212 311 50 00

santralistanbul Campus
Eski Silahtarağa Elektrik Santralı 
Kazım Karabekir Cad. No: 2/13 34060 Eyüp İstanbul /
e-mail: ogrenciisleri@bilgi.edu.tr Fax: 0212 625 98 34

It is called an internal transfer if a student transfers from the program that they are currently registered in to another program within the university. Any student that has spent a minimum of one semester in the program they are originally enrolled in, has a minimum GPA of 2.40, and besides meeting all the success criteria for all courses finished also has received the minimum points from the OSYM exam for the intended department may apply for a transfer. For detailed information please see the İstanbul Bilgi University Internal Transfer Directive.

The procedure of transferring from another university’s department to an equivalent department at İstanbul Bilgi University is called an external transfer. For detailed information about the conditions of admission and expected averages, please consult the İstanbul Bilgi University External Transfer Directive.

If a student is registered in an undergraduate program of a university and then also decides to study in another undergraduate program of the same university for the purpose of obtaining a second degree, then this type of education is referred to as a Double Major. In order to apply, a student must have no missing classes, received no F grades, have a minimum GPA of 3.00 and be within the top 20 percentile of the departments achievement list. The latest a student can apply for a Double Major is at the beginning of the fifth academic semester.

If a student is registered in an undergraduate program of a university and then also decides to study in another undergraduate program of the same university for the purpose of increasing their knowledge, then this type of education is referred to as a Minor. In order to apply, a student must have received no F grades and have a minimum GPA of 2.60. The latest a student can apply for a Minor is at the beginning of the sixth academic semester.

Our students receive their student IDs card while they are registrating to our school for the first time. The IDs will be renewed at the beggining of each academic year with a sticker hologram at the Student Affairs Office.

IDs are given to new students during their registration to the university.

“Paso”s are given to new students during their registration to the university. Current students may either individually apply online on the IETT web page or keep an eye out for the University’s mass application time.

Online application

You may also change your personal information on your Student Page. You should always keep your contact information (telephone number and email addresses) up to date so that faculty members and administrative personnel can contact you at any time in case of an emergency.

You may learn your ranking from the Student Affairs Office or by clicking on the “other” tab on your document request link on your Student Page and making a written formal request.

The military service of our male students can be delayed until the age of 29, provided that their student rights continue. For this, our students have to register their courses for the relevant term and year.

The suspension of registration is determined by the respective article in the associated directive. With regard to this article, if such conditions like a serious and lengthy illness, military duty, imprisonment or being under arrest prevents a student from attending the university, the suspension of the registration of the student can be done with the submission of the relevant documentation. A student can suspend their registration for a semester a total of four times (including time spent at the English Preparatory Program) during their education at the University. Registration is suspended for a minimum of one semester.

Registration can be suspended up until the seventh week after the beginning of classes.

A student can suspend their registration for a semester a total of four times and at most twice consecutively.

Withdrawal procedures can only be initiated by a student applying in person or by a person that the student has officially given power of attorney to. By coming to the Student Affairs Office at the santralistanbul campus and filling out a form, the necessary documents can be drawn up in the same day.

You may obtain this information under the “Registration Status” tab on your Student Page.

You can conduct a search under the “Course Catalog” tab on your Student Page.

According to our Directive, students are responsible for attending every kind o f course that they are registered to and any application, lab assignments, and all forms of academic studies and exams that are required by the class and the respective instructor. A student’s attendance is evaluated by the instructor of that course.

If a student receives an F from a core curriculum course, this student must retake the course the next time the course is offered, provided that the student’s credit load and the rules governing the selection of the course are met. If a student receives an F from an elective course, the student can retake the course or choose to take a different elective course.

Students are allowed to retake courses that they received a provisional pass from (D, D+, C-). However a student is not allowed under any circumstance to retake a course if they received a C or above grade.

If an İstanbul Bilgi University student has previously completed the same or a similar course at İstanbul Bilgi University or at another institution of higher learning, a student can get exemption for this course by submitting a petition written to the respective Department Executive Board, along with the official transcript and the approved course content to the Student Affairs Office. The application is reviewed by the Department Executive Board. Any credits or grades from transferred courses are indicated separately on the transcript but are not included in the calculation of the GPA.

The respective Executive Board of the Department/School/Vocational School that the student is attached to is responsible for determining such conditions like the maximum number of classes and credits a student can take, the minimum GPA required to take such a course, which semester it can be taken, what year and standing the student must be and whether a course with a conditional pass can be taken.

In the upper right corner of your Student Page is the “Search” option. By typing the name and surname of your instructor here, you can access the contact information, the courses the instructor teaches, and his/her schedule.

Course registration periods are indicated in the academic calendar. During the indicated week in the fall and spring semester period, a student can register for courses online from their Student Page provided that they have made a reservation. Click to get detailed information about course registration.

Course schedules are announced online one week before the course registration week. You may obtain detailed information about course schedules and course prerequisites from your Student Page. You can also view your course schedule for the semester on your Student Page.

Your academic advisor will approve your course registration. You must get your advisor’s approval either on the day you complete registration or the day after.

Starting from their first year, every student is assigned an academic advisor by the Department Executive Board upon the recommendation of the department that the student is registered to. Students must obtain the approval of their course schedules from their academic advisors at the beginning of every academic term. In accordance with the success of a student, an academic advisor will advise the student, dependent on the student’s interest areas, on which elective courses to consider and whether the student can take on extra credits. The academic advisor must approve any kind of change made to the course schedule.

In accordance with the University Directive that went into effect on 13 June 2013, the regular credit load for one semester is 30 credits. However, in cases where the curriculum dictates a load of 31 or 32 credits, this credit load will be considered as regular. The minimum credit load for a semester is 20 credits (students graduating within two semesters are excepted). The maximum load a successful student can carry is 40 credits. Students that are within their first or second semester can exceed this load without taking any additional courses and only by choosing from among their elective course slots.

These are courses that have to be taken and passed before a specific course can be taken.

Some courses require certain background knowledge. Consent is required to take these courses. A student can obtain consent by talking to the instructor of the said course. However, obtaining consent does not guarantee a place in the class.

It is not possible to register for courses without paying tuition. Therefore it is imperative that the tuition is paid the latest the week before the course registration week. A petition needs to be submitted for late course registration up until the seventh week after classes begin. Course registration can be made only after the petition has been reviewed and accepted by the University Executive Board.

A student can change, drop, or add an elective course that they are registered in with the consent of their academic advisor during the indicated “add-drop” period of the academic calendar.

The schedules can be viewed before the indicated exam dates on the academic calendar by clicking the “View Exam” tab on your Student Page.

A student can only withdraw from elective courses and can do so only during the indicated period in the academic calendar. You may withdraw from a course from your Student Page. A student cannot withdraw from a course that they are getting an F grade in. However, the elective course can be changed for another elective one.

You can view your grades after the indicated announcement of grades date on the academic calendar by clicking the “Grades” tab on your Student Page. The midterm grades are posted on BİLGİ Online by the respective instructor of the course.

A student may make an objection to a grade by filling out a “Factual Error Form” and submitting it in person to the Student Affairs Office within 3 business days of the declaration of grades.

This is the grade point average at the end of an academic semester. For detailed information please consult Article 24 of the İstanbul Bilgi University Credit Based Associate and Undergraduate Exams and Teaching Directive.

This is the grade point average for all the courses taken up until the current semester. For detailed information please consult Article 24 of the İstanbul Bilgi University Credit Based Associate and Undergraduate Exams and Teaching Directive.

The Student Affairs Office is open on weekdays 08.30 am to 05.00 pm.

In cases where a student has a cumulative GPA of 2.00 but cannot graduate due to the fact that they received an F grade from a course, they are given the right to sit a final exam for this course.

If a student cannot graduate despite having successfully passed all their courses because of a cumulative GPA under 2.00, then the student is given the right to sit the final of a course of their choosing.

If a student has a GPA under 1.75 at the end of any academic term, that student is considered to be “on probation” throughout the following semester. Students on probation cannot take on extra credits and cannot be a part of any club management.

If a student has a GPA less than 1.75 for two consecutive academic terms, that student is considered to be “unsatisfactory” throughout the following semester. These students can take a maximum of 30 credits. The priority for these students is to retake the courses that they received an F grade in.

Students that have completed all their coursework and have a GPA of 2.00 and above are eligible to graduate.

Your diplomas are prepared pursuant to your graduation. A text message is sent to your registered mobile telephone indicating the diploma is “ready.” After receiving this message, you can come and receive your diploma by submitting your temporary diploma. All procedures for this process must be conducted at the Student Affairs Office at the santralistanbul campus.

In order for someone else to collect your diploma for you, you must have given them power of attorney for this purpose.

Firstly you must place an advertisement in the newspaper declaring that you have lost your diploma. After that you must deposit 100 TL into the Garanti Bank Çağlayan branch, account number 403-6297130, and write a petition asking for a new one. Since the printing of a new diploma will take time, you must be diligent i

n following the process.

You may learn your standing from the Student Affairs Office or by clicking on the “other” tab on your document request link on your Student Page and make a written formal request.

A diploma appendix is an official document that summarizes your educational life by detailing your courses, course schedules, and your ranking. This document is given to you with your diploma. There is no need to make an additional request for it.

For undergraduate students: Students that complete their education with a GPA of 3.50 or above after a maximum of eight terms of study are distinguished as high honor and those students that complete their education with a GPA between 3.00 and 3.49 are distinguished as honor students. A certificate honoring this achievement is presented to them along with their diplomas. However, students that have received a disciplinary punishment cannot receive this honor. When calculating the eight terms, any time spent studying abroad in an international student exchange program is not taken into consideration. The total time for students that begin their undergraduate study in the spring term after completing a term of study in the English Preparatory Program is nine terms.

For associate degree students: Students that complete their education with a GPA of 3.50 or above after a maximum of four terms of study are distinguished as high honor and those students that complete their education with a GPA between 3.00 and 3.49 are distinguished as honor students. A certificate honoring this achievement is presented to them along with their diplomas. However, students that have received a disciplinary punishment cannot receive this honor.

At the end of the academic year, students in their seventh and eighth academic semesters are written on the graduation ceremony list. Students that appear to be in their sixth academic semester but plan to graduate at the end of that year by taking extra credit can be added to the list pursuant to the approval of the Office of the Dean/School.

The graduation ceremony is held on a date after the announcement of the dates for the finals, makeup and excuse based makeup exams. The academic calendar states between which dates the graduation ceremony will be held.