Frequently Asked Questions

1. Can I give academic consultancy to companies as a faculty member?
   Yes, you can. If the consultancy you provide contains R & D content, you can provide consultancy services through Istanbul Bilgi University and the University's commercial enterprise if it does not contain R&D content.

 

2. What is R&D content?
   The scope of R&D content is given in the Frascati Manual. To find out if the service to be provided is within the scope of R&D, you can review this manual; you can access the manual here.

 

3. Which unit should be contacted for consultancies with R&D content?
   You can contact Projects Office and get information about the consultancy process in question.

 

4. Which unit should be contacted for consultancy services without R&D content?
   You can contact to Legal Consultancy and Financial Accounting Department.

 

5. Is there a share the University receives for consultancy services with R&D content?
   For consultancy services with R & D content, the University requires 15% of the service fee that you will provide. This amount is specified in the contract. *

 

6. How does the decision process of the University Executive Board (UEB) work for consultancy services with R & D content?
   Your R & D-related academic consultancy service must be submitted to the approval of the University Executive Board (EBU). For this reason, you must inform your department head with a petition covering all details of the project/service (scope, content, duration, tools, funding support if any, etc.) for the evaluation of the project in the scope of R&D.
   
   If the head of the department finds your petition sufficient and appropriate, he / she informs the Dean's Office in writing, Dean's Office gives the necessary information to be submitted to UEB and ensures that it is placed on the UEB agenda. Examples of draft petitions can be accessed here.
   
   You will be notified of EBU decision by an official letter. If the decision is positive, you can contact the Projects Office and proceed to the contract process.

 

7. How does the contract process work for consultancies with R&D content?
   With the approval of the UEB, a tripartite Consultancy Request Agreement is prepared in which the faculty member, company and university are the parties. The Projects Office shares an example of the contract with you. In the contract, information such as the name of the project, the fund it received support from, the content of the project, the duration of the project, the budget of the project, the scope of the academic consultancy to be given in the project, the fee and payment of the service should be included, and if the project is TUBITAK TEYDEB project, the decision letter for TEYDEB support should be submitted in the attachment.
   
   The Projects Office manages the process for parties to enter into agreement regarding the eligibility of the contract. Once the approval of all parties for the contract is received, as the Consultant you are expected to print out the final version of the contract in 3 copies, including the Contract Review Approval Form on the cover and submit it for signature.
   
   You must first sign the Consultancy Request Agreement as the consultant. You are then expected to have Contract Review Approval Form signed by the Head and Dean of the Department and forward it to Projects Office. Projects Office has the contract signed by the Legal Consultancy, Financial Affairs Department and the Rectorate respectively. Projects Office delivers you the contracts and annexes, the signature of which are completed at Istanbul Bilgi University side. You send the contract to the firm.
   
   1 copy of the signed contract remains in the firm. You keep one of the originals of the documents that are sent to you in 2 copies. You submit the other copy to the Projects Office to be sent to the Legal Consultancy Department.

 

8. How does the process work for the fee to be received in return for consultancy services with R&D content?
   After the signature of the consultancy request contract regarding the payment, based on this Agreement, Administrative Additional Service Agreement is arranged between the University and you within the University. You can access the contract here.
   
   The contract is drawn up in communication with Projects Office. In the final case of the contract, the relevant part is signed by you. The Contract Review Approval Form on the cover page is prepared by you and signed by the head of the Department and the Dean and forwarded to the Projects Office.
   
   The Projects Office has the contract signed by the Legal Consultancy, Human Resources Department and the Rectorate respectively. The completed contract is sent to the Human Resources Department and Financial Affairs Unit for information and necessary action. The responsibility of the faculty member here is to check whether his / her payments are appropriate for his / her services.
   
   After the completion of contracts by all parties, Projects Office informs Treasury, Human Resources and Financial Affairs Department for follow-up the payments to be received from the firm which is provided with the consultancy service, issuing of theinvoices and payment for the faculty member at the end of the relevant month.

 

9. Is the process carried out for consultancy services with R&D content also valid for TÜBİTAK TEYDEB projects?
   Yes, it is valid. The process works the same way. Within the scope of the TÜBİTAK TEYDEB project, it is suggested to attach the TÜBİTAK TEYDEB Support Decision Letter to be requested from the company in the petition written for UEB.

* With “Law No.6676 on Supporting Research and Development Activities and Amendment in Some Laws and Decrees with Force of Law” published in Official Gazette numbered 296636 dated 26.02.2016, within the scope of supports to be provided in circulating capital to R&D, design and innovation projects and activities to be carried out by faculty members in higher education institutions in collaboration with the industry, (k) subparagraph have been added to Article 4 of Law No.6676 and Article 58 under Higher Education Law No.2547 and following provision has been introduced: “Revenues acquired as a result of research and development, design and innovation projects as part of university-industry collaboration shall be accumulated in a separate account of circulating capital enterprise. No deduction shall be made from these revenues, including those to be made pursuant to subparagraph (b). 85% of the income to be paid to the faculty member fort his respect shall be paid to the relevant faculty member without any tax-related deduction. The remaining balance shall be utilized for the procedures stated under subparagraph (b). Projects and activities in this scope shall be decided with the consent of university’s executive board upon the application of the faculty member.”