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Process Chart

Process Chart

Istanbul Bilgi University

Scientific Research Projects
(BAP) Application Process

Project Application

  1. Applications for BİLGİ BAP projects are made through the Istanbul Bilgi University Project Management System (BİLGİ PYS). Applicants must create a user account at pys.bilgi.org.tr.
  2. Only email addresses with the bilgi.edu.tr domain can be used to register for BİLGİ PYS.
  3. After registration, the applicant must add their ORCID number to the system before proceeding with the application process.
  4. Click the New Application button in the open calls section to access the application area.
  5. The processes of accepting, supporting, conducting, and evaluating the results of scientific research projects conducted within Istanbul Bilgi University are governed by the Istanbul Bilgi University Scientific Research Projects Directive. It is mandatory to read the Directive before applying.
  6. Download the Project Details Form and complete the relevant sections with the project content.
  7. Upload the completed form to the system by clicking the Upload Project Details Form button in BİLGİ PYS.
  8. For the application to be valid, all information in BİLGİ PYS must be completed accurately, and the required documents (CV, proforma invoice if necessary, and ethics committee approval) must be uploaded to the relevant sections.
  9. In cases where the project topic requires ethics committee approval, uploading the ethics committee approval during the application process in BİLGİ PYS is mandatory. If it is determined that ethics committee approval is required but not obtained, the project will be returned without evaluation.
  10. When making budget requests, carefully read the explanations under the relevant budget items and plan the budget accordingly.
  11. After accurately completing all the information in BİLGİ PYS, finalize the application by clicking the Submit for Approval button.
  12. Applications can be withdrawn and resubmitted during the open application period if necessary. Once the application period closes, applications for that term are no longer possible. Applicants must wait for the next application period.

Project Evaluation

  1. The BAP Commission assigns one internal reviewer and one external reviewer for all valid project applications received during the application period.
  2. TTO sends invitations to reviewers via BİLGİ PYS.
  3. Reviewers who accept the invitation evaluate the project and submit their assessment notes through BİLGİ PYS.
  4. If a reviewer declines the invitation, the BAP Commission appoints a new reviewer.
  5. Once all project evaluations are complete, the BAP Commission evaluates the projects based on the reviewers' reports and scores and decides on the projects to be supported.
  6. The Rectorate announces the list of approved projects to the entire university.
  7. Reviewer comments are anonymized and shared with all project coordinators whose applications were deemed valid for the respective term.

Project Initiation

  1. TTO prepares the contracts for the approved projects and manages the contract approval process.
  2. TTO shares a signed copy of the contract with the Financial Accounting Unit and requests the opening of a cost center for the project.
  3. TTO informs the principal investigator about the cost center details and provides guidance on the project implementation processes.
  4. The principal investigator must execute the project following these rules and the Directive.
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