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Process Chart

Process Chart

Istanbul Bilgi University

University–Industry
Collaboration (UIC) Consultancy
Process

Consultancy Service within the Scope of R&D

  1. The faculty member who will provide consultancy informs the Technology Transfer Office (TTO) of the company's request.
  2. TTO informs the faculty member about the processes required for the consultancy to be evaluated within the scope of R&D.
  3. For the consultancy to be evaluated within the scope of R&D and for the payment to the faculty member to be exempt from tax under Law No. 2547, the R&D content of the project must be approved by the University Executive Board (UEB).
  4. To apply for UEB's R&D evaluation, the faculty member submits the UEB R&D Content Permission Petition to the Head of the Department where they are employed.
  5. The Head of the Department evaluates the UEB R&D Content Permission Petition.
Does not approve
If the project is deemed unsuitable for R&D, the application is rejected.

If the project is deemed not suitable for R&D, the faculty member may provide consultancy through the Economic Enterprise upon request. (See Non-R&D Consultancy Service.)
Approves
If the Head of the Department finds the project suitable for R&D, they prepare their petition and submit it to the Dean of the Faculty.
  1. The Dean evaluates the UEB R&D Content Permission Petition.
Does not approve
If the project is deemed unsuitable for R&D, the application is rejected.
Approves
If the Dean finds the project suitable for R&D, they prepare their petition and submit it to the UEB.
  1. The UEB evaluates the UEB R&D Content Permission Petition.
Does not approve
If the project is deemed unsuitable for R&D, the application is rejected.
Approves
If the UEB finds the project suitable for R&D, the UEB decision letter is sent to the faculty member by the General Secretariat.
  1. The faculty member sends the UEB decision letter to the TTO.
  2. TTO forwards the consultancy proposal to the company.
  3. If the company accepts the proposal, a Consultancy Agreement outlining the consultancy terms and, if requested by the company, a Non-Disclosure Agreement, is prepared by TTO in cooperation with the Legal Affairs Office, to be signed by the institution requesting the service, the faculty member, and BİLGİ.
  4. TTO prepares the Contract Review and Approval Form, a form required for all agreements to be signed at BİLGİ. It is submitted for approval via the Electronic Document Management System (EBYS) along with the Consultancy Agreement, UEB Decision — and, if applicable, Non-Disclosure Agreement (and if the consultancy request is within the scope of a TUBITAK TEYDEB project, the TUBITAK TEYDEB Project Support Decision Letter).
  5. Once the approval process for the Contract Review and Approval Form in EBYS is completed, TTO presents the agreement(s) to the faculty member's signature. TTO then sends the signed agreement(s) to the Legal Affairs Office for BİLGİ's signature.
  6. Agreement(s) signed by the faculty member and BİLGİ are sent to the company.
  7. TTO shares the signed agreement with the Financial Accounting Unit and requests the opening of a cost center for the project. After the cost center is opened, the Financial Accounting Unit issues an invoice to the company following the terms specified in the agreement.
  8. To pay the consultancy fee stated in the agreement to the faculty member, TTO completes the necessary pre-approvals and prepares an Administrative Additional Service Agreement, submitted for approval via EBYS with the Contract Review and Approval Form as its cover.
  9. Once the approval process for the Contract Review and Approval Form in EBYS is completed, TTO presents the agreement to the faculty member's signature. TTO then sends the signed agreement to the Legal Affairs Office for BİLGİ's signature.
  10. TTO sends a digital copy of the finalized Administrative Additional Service Agreement to Human Resources to include it in the payment schedule.
  11. The Financial Accounting Unit and Human Resources maintain communication to monitor payments from the institution requesting the service, issue invoices, and ensure payment to the faculty member through payroll.

Non-R&D Consultancy Service

  1. The faculty member who will provide the service informs the Legal Affairs Office of the company's request.
  2. The Legal Affairs Office and Financial Accounting Unit work together with the faculty member to manage the consultancy process through the Economic Enterprise.
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