Process Chart

Istanbul Bilgi University

Externally Funded Projects
Application Process

The faculty member applies to the Technology Transfer Office (TTO) with a project idea.
Together, the faculty member and TTO review calls appropriate to the project topic.
A progress plan tailored to the faculty member's prior project experience is prepared.
Information is provided to the faculty member if suitable project calls are identified.
TTO provides support to the faculty member throughout the application phase.
(For example: pairing with an experienced academician, sharing project examples, inviting to various trainings and briefings.)

The faculty member prepares the project application files.
The faculty member fills out the Project Application Cover Page form via the Electronic Document Management System (EBYS), attaches the application documents and files requiring signatures, and initiates the approval process.
For TUBITAK ARDEB projects, filling out the Project Application Cover Page is not mandatory, but the application documents must be sent to tto@bilgi.edu.tr.
The necessary authorization and signatures will be completed after the Project Application Cover Page on EBYS is approved.
The faculty member submits the finalized application, including signatures, to the funding organization.
Once the project evaluation by the funding organization is completed, the faculty member informs the TTO of the evaluation result.

The faculty member shares the project acceptance letter and grant agreement with the TTO.
The TTO fills out the Contract Review Approval Form via EBYS, attaches the project grant agreement, and initiates the approval process.
The grant agreement is signed after the Contract Review Approval Form process on EBYS is completed.
The faculty member sends the signed agreement to the funding organization.
The faculty member sends the agreement signed by the funding organization and the Project Initiation Form signed by the project principal investigator to the TTO.
TTO sözleşmenin imzaları tamamlanmış kopyasını Finansal Muhasebe Birimi ile paylaşır ve proje için bir maliyet merkezi açılmasını talep eder.
The TTO informs the principal investigator of the cost center information designated for the project.
The principal investigator's expenditures from the project budget are tracked through this cost center.