You can submit your petition to the Student Affairs Representative (Room BZ-09) or send it via email email@example.com
Conditions of Excuse
Health Reports and Documents for Excuse
- During the academic year, any outpatient report must be accepted by the university physician before they can be approved. Only the durations and excuses listed under the “Reports to be submitted in case of an illness” can be offered as an excuse.
- Make-up exams for in-term common quizzes are not given under any circumstances. Any common quiz that is missed due to being excused for medical reasons is not graded and is not included in the overall grade calculation.
- No report can be submitted for individual homework assignments or quizzes that have an overall weight of less than 3% (not the overall effect).
- If a student misses the final exam (Achievement Test - AT)due to valid medical reasons that are stipulated below, the student is given a make-up exam. If a student once again misses the make-up exam due to valid medical reasons, the final grade can be calculated using the common quiz and timed writing grades, provided there are a sufficient amount of such exams to use in the calculation.
- Health reports and other documents for excuse should be submitted to the Student Affairs Representative (Office 515) within three days after the end date of the report and documents. Late submitted health reports and documents will not be accepted. If the reports submitted to the Student Affairs Representative are in accordance with the “Reports to be submitted in case of an illness,” the reports are submitted to the university physician.
Documents for Excuse
Explanation of the reports that must be presented in case of illness:
1) If a student has an illness that prevents them from attending classes, in order for those missed hours to not be counted against them as part of their attendance record, the following are valid excuses within that term of the Preparatory Program (8-9 weeks) and the below documents must be submitted to the student affairs representative within three (3) days following the end date of the report:
a) A single doctor’s report not to exceed a total of three (3) days, consecutively or in total,
b) For reports longer than four (4) days and up to ten (10) days (consecutively or in total), a hospital report approved by the Chief of Medicine of said hospital,
c) For reports longer than ten (10) days and up to twenty (20) days (consecutively or in total), a report documenting hospitalization or surgical intervention,
d) For illnesses that require reports of or longer than twenty-one (21) days (consecutively or in total), the submission of a Health Board report from said hospital is mandatory.
e) If an immediate family member of the student requires surgery or has a serious illness that requires hospitalization, a report from a fully-qualified hospital documenting such a condition is required.
f) If an immediate family member of the student (mother, father, spouse, child, grandfather, grandmother, sibling, uncle, aunt) passes away on a date that prevents the student from attending class, a death certificate must be presented.
2) If a student has an illness that prevents them from participating in one of the common exams, in order for an exam result not to be entered or to allow for a make-up exam to be given;
a) Health report (the health reports submitted for Achievement Test must be approved by the Chief of Medicine and/or the Director),
b) If an immediate family member of the student passes away on a date that prevents the student from attending the common exam, a death certificate must be presented.
Health reports should be submitted to the Student Affairs Representative within three days after the end date of the report.
Traffic accidents and unexpected circumstances:
1) If a student gets involved in a traffic accident that prevents them from attending class/an exam, an accident report prepared by the involved sides or a police report from the police station must be presented.
2) If a student experiences a force majeure situation (earthquake, flood, fire, collapse, destruction) in their building of residence on an exam/class day that prevents them from attending, a report from the local administrative authority must be submitted.
3) If the student has been taken into custody for any reason, an official document from the proper authorities must be presented.
4) If the student has been arrested, a copy of the arrest report from the authorized court must be submitted.
Assignments by the university and other official institutions:
1) If the student has been assigned by the university or another official body to participate in a national or international competition, sporting or otherwise, the official assignment document must be presented.
All documents listed above must be submitted to the Preparatory Program Student Affairs Representative.
Objection to Exam Results
Quizzes are graded by an instructor, the Achievement Test (AT) by all the instructors in a level, and the BİLET by all the instructors in the English Preparatory Program. Achievement Tests, timed writing exams, and the BİLET are all graded by three instructors to ensure grading reliability. As a result, it is very unlikely for a mistake to happen. If a student feels that a mistake was made in the grading of their exam, they can file a Factual Error report for the re-grading and re-evaluating of their grades. All objections must be made within three business days after the declaration of grades by obtaining said form from the Student Affairs representative. The outcome of the petition is announced at a date determined by the Student Affairs office. If there is any change, the change is notified to the student. If there is no response from the office, this means there has been no change. Students are not informed in cases where there is no change. Students are welcome to contact the Student Affairs representative to obtain information. According to data analysis carried out over the years, the quiz and timed writing grades are similar to the final exam grade of 95% of the students with at most a three percentage point variance. If your final exam grade and quiz and timed writing grades are similar, the likelihood of there being a mistake is low. Comparing your overall grade with your final exam grade would not be healthy as the overall grade contains elements that are dependent on effort.
Students have the right to receive feedback after every exam and evaluation. Feedback for exams given during the term is done by the respective instructor within two weeks after the exam was taken. Feedback can be received for an AT and BİLET by making an appointment via email with the Academic Coordinator. Feedback is given on the agreed upon date.