Please CLICK for 2019-2020 Erasmus+ Study Mobility Information Seminars Presentation
For undergraduate students minimum GPA 2.20/4.00; for graduate & PhD students minimum GPA 2.50/4.00 is required to apply to the Erasmus program.
Students who would like to apply must d their first semester of their first year and apply while they are an actively-registered student the university. Graduted students cannot apply to the program.
Applications are taken via era.bilgi.edu.tr as the application call is announced. All terms and conditions regarding the application procedure are announced in th year.
A student in study cycle (undergraduate, graduate, PhD) can attend one or more Erasmus+ program of 12 months. For students who Erasmus+ program within the same study cycle (undergraduate, postgraduate, PhD), 10 points reduced from the total Erasmus score in the new application.
Erasmus+ Study Program must be minimum 3 months. Mobilit
ies 3 months must be a report force majeure. Otherwise, Erasmus+ mobility of the student will be invalid.
Students may extend/shorten their study period within the announced time period.
The partner institution will not any academic tuition fee from the student. Academic fee education, registration, examination, lab and library fee. However, the institution payed by the students
, for insurance, residence permit, transportation card, copy services, lab utensils.
Students accepted the Erasmus Exchange Program pay their tuition at BİLGİ as usual and are exempt from tuition at the partner (host) institution. However, they are responsible for transportation to and from the partner university and for all living costs and personal expenses during the exchange program.
Following the selection of BİLGİ Erasmus students, Erasmus Office will notify the partner universities to start the procedures. The student will then make his/ her individual application to the partner university. Students must complete any necessary forms, including those for accommodation, meeting the deadlines set by the partner university.
Students must prepare a Learning Agreement in with their Erasmus Coordinators at BİLGİ and the partner university, verif study program during the exchange period. For a student to be able to do work for their diploma/degree 60 ECTS per year (European Credit Transfer and Accumulation System, ECTS), 30 ECTS per semester for a 2-semester academic year and 20 ECTS per semester for a 3- semester academic year.
Upon application, the student will receive a Letter of Acceptance from the International Office of the partner universitythen apply for a student visa at the local consulate of th country.
The partner university assigns an advisor for the exchange student to help him/her with their registration.
Students are subject to the rules and regulations of the partner university as well as the laws of the country they are in, during their study period abroad.
of the exchange program, all students must obtain a Transcript of Records document from the partner university which includes all the courses taken during the exchange period, Certificat of Participation document signed by the partner university which ss the student’s period of stay. All passed courses & grades must be transferred to the student’s BILGI transcript. In order to complete the transfer , Transcript of Records document and fully signed Credit Transfer Form be submitted to Student Affairs.
Selected students must be registered OLS system ( to the student e-mail
s by the Erasmus Office) system language course modules d in 6 languages (English, German, French, Spanish, Italian and Dutch). anguage courses are not compulsory. Language exams must be completed before and after mobility.
below B1, be language course n the language the first exam. B2 or above be a language course in the host country. . No students will be as completed the documents their exams after the mobility. All students are expected to take their exams and announced by our office.
After the announcement of the placements and grant distributions, . If the student cancels his/her mobility after th deadline,
-10 points will be deducted from their Erasmus grade in their next application.
Students who are to attend the program for reason
, should inform the partner university and submit cancellation letter to the Erasmus Office can be found on our website.
tudents who attend the Erasmus Program for full year are able to their second semester by submitting the cancellation letter before the deadline
BİLGİ Erasmus Office is responsible select the outgoing Erasmus students. Based on the number of selected students, the Erasmus Office applies to the Turkish National Agency for a budget of Erasmus mobility grants for the following academic year.
riteria grant distribution determined by BILGI Erasmus Commission based on the budget to our university. Commission aims to grant maximum of student with criteria below. These criteria are determined according to rules in the guidebook of Turkish National Agency.
· Distributing grants according to the general Erasmus score list based on Exchange period/ total days
· Distributing grants according to performance based on Exchange period/Total days
·Distributing the grant to all students for minimum 3 months
Grant amounts are shown below:
|Country Groups||Host Mobility Countries||Monthly Grant - (euro)||Monthly Grant
|Group 1 and 2 Program Countries||United Kingdom, Denmark, Finland, Ireland, Sweden, Iceland, Liechtenstein, Luxembourg, Norway, Germany, Austria, Belgium, France, Southern Cyprus, Netherlands, Spain, Italy, Malta, Portugal, Greece||500||600|
|Group 3 Program Countries||Bulgaria, Czech Republic, Estonia, Croatia, Latvia, Lithuania, Hungary, Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey||300||400|
-In order to fund the maximum of students, depending on the budget allocated to a university and the of selected students, the Erasmus Office Is able to do partial funding.
Students who cannot receive a grant without a grant if they wish.
Grants are only transferred after the student signs the grant agreement with BILGI as the final stage of mobility, accepting all terms and conditions for granting and general rules of the program.
Grants are calculated according to the dates stated in the Letter of Acceptance the student will receive from the partner university. 80% of the whole amount is transferred to the student’s bank account (From Garanti BBVA) before departure.
Student’s final grant is calculated student completes his/her mobility and submit all the necessary documents to the Erasmus Office and the rest of the grant the students needs to receive is transferred based on this calculation.
Within the Erasmus+ Student Exchange Program, students can participate to the Erasmus+ mobility for total 12 months for each level of education (undergraduate, graduate, and post-graduate), with or without grant. This means, students can receive mobility grants for 12 months in total for each of the Erasmus+ programs (Erasmus Study or Erasmus Traineeship), at each level. Thus, students should plan their mobility, as it will not exceed 12 months. Students will have a new total 12 months participation right to the Erasmus+ mobility in case of completing one study degree and starting a new study degree (E.g. graduating from Bachelor degree and starting to Master degree). In other words, students may participation to the Erasmus+ Mobility maximum total 36 months (bachelor/master/PHD), on the condition of maximum 12 months for each level.
Student should pass the 2/3 of the total credits of the courses they chose at partner university successfully. If the student is not able to meet this criteria, the rest of the total grant will be deducted.
Unless there is a reasonable excuse, it is compulsory to complete OLS exams both before and after the mobility. In case of not completing OLS exam before and/or after the mobility, there will be 5% deduction.
Except the official holidays and semester breaks, students cannot leave the host country. Students who leave the country/city for more than a week; will not receive mobility grants for the period of their absence, if detected. If payed before, will be asked for a refund.
The rest of the mobility grant can be deducted if the student does not submit the required documents after the mobility.
For students who end their mobility period before planned due to force majeure causes*( family causes, health issues, natural disasters etc.) will be granted only for days stayed at the host country.
If the student is granted before mobility for more than actualized dates, the extra amount will be asked for refund from the student. According to “General Proposal Call” declared by the European Commission, Erasmus+ exchange program should last for at least 3 months, and Erasmus+ traineeships for 2 months. This minimum duration cannot be shortened apart from the majeure causes mentioned below.
** Majeure cause**
, stands for a situation or event that prevents one of the parts in a contract to fulfil its contractual obligation, not caused by fault or omission of the parts, subcontracts, affiliates or 3rdparts involved in the application, but occurs inevitably and unpredicably outside of the parts’ control, despite all the care and attention. A service not provided, defects in equipments or utensils or their delay in being prepared, cannot be declared as a majeure cause if not directly caused by a force majeure, labor dispute, strike or financial issues.
Can stay the same. Or what can we change there?
Students are responsible for applying and obtaining any visas and residence permits required by the host country. The student must pay any fees required for these processes.
Students who are not Turkish citizens also have to apply for visa from Turkey.
If the consulate general of the host university requests any documents that must be collected from BILGI, students must contact the rel departments.
The only document that can be collected from the Erasmus Office is the signed document stating that the student is going to participate in the Erasmus program and (if stated funded) within the days on the Letter of Acceptance. Students can only collect this document if all required document are submitted to the Erasmus Office.
Students must have a valid health insurance policy
- -Covering the student’s ipatient and outpatient treatment
- -Must cover the full period of stay abroad (not only the study period)
- -Must be valid in Schengen countries
- -The minimum coverage of the insurance must be 30.000 Euros
Health insurance must be arranged by the students departure. If, however, for some reason the student is not able to do so, the partner university will assist the student in obtaining health insurance upon arrival. The necessary fees for the health insurance policy are to be paid by the student. The student is responsible for submitting a copy of the insurance to the Erasmus Office no later than the announced deadlines.
The student is responsibe for arranging accommodation or requesting assistance the partner university.
The partner university is responsible for assisting students with their living arrangements, contingent upon the student meeting all relevant deadlines.